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Visa

Conference participants may need a Schengen visa to enter Germany. A Schengen visa is a short-stay visa that allows a person to travel to any members of the Schengen Area, per stays up to 90 days for tourism or business purposes. The Schengen visa is the most common visa for Europe. It enables its holder to enter, freely travel within, and leave the Schengen zone from any of the Schengen member countries. There are no border controls within the Schengen Zone.

Due to the COVID-19 pandemic, restrictions for entry into the EU & Schengen Area from many countries apply. Check Schengen.News to get the latest information and updates on entry restrictions, testing and quarantine regulations in the EU & Schengen Area.

More information on Schengen Visa, please check file: Information on the Schengen visa



Invitation Letter

1. The invitation letter will be issued after the successful registration.

2. Your name must be listed exactly as it appears on your passport. Any difference between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.

3. Please note AIET 2023 Conference and the organizing committees of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by AIET Conference and Conference Committee Board. Should your application be denied, AIET Conference and the organizing committees of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will AIET Conference and the organizing committees of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.

4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.



Related Links




Important Dates


January 30, 2023


Submission Deadline

Full paper or abstract both can be accepted.


March 01, 2023


Notfication Deadline

You will get final decision (Accepted or rejected) on your paper.


March 20, 2023


Registration Deadline

The Camera Ready should be submitted with other reg. documents.